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Industry-specific archiving requirements


Why long-term archiving requirements depend on your industry

Nearly every enterprise has specific guidelines and requirements which differ depending on industry, country, and company size. There are other requirements within the healthcare sector than within the industry, public, or publishing sector. But all use cases have one thing in common: The integrity and availability of archived data should be guaranteed in the long term, and legal requirements, as well as compliance regulations, have to be fulfilled.

1. Publishing Sector

Archiving of tax-relevant accounting data to fulfill legal requirements

Digitalization has had a powerful impact on the publishing sector. Publishers have to produce digital content to reach their readership even in digital media. Therefore, a far greater effort is required for production and distribution than for conventional publications. For that reason, a secure long-term archive is a crucial factor for accessing existing digital products. The development of internal IT infrastructures will be of particular importance in meeting regulatory requirements and in modernizing archiving systems, even in publishing company structures. For example, tax-relevant accounting data like invoices and receipts have to be stored in a long-term archive.


The Deutsche Apotheker Verlag (DAV) is the largest pharmaceutical publisher in Germany. Currently, the enterprise is aiming to virtualize the IT infrastructure step by step, and to integrate a long-term archive into this concept. Compliance with legal regulations for archiving all accounting data is paramount in this process. “One requirement was ensuring long-term data security to comply with legal requirements. By protecting the data from manipulation and changes with a WORM functionality, this requirement can be fulfilled,“ says Markus Bantleon, Deputy Head of IT Service Management at DAV Media. The audit security of the new software-based archiving solution has been examined in compliance with the “principles of computerized accounting systems“ (GoBS) by KPMG. Moreover, the audit of the solution could be completed very quickly.

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2. Healthcare

Data growth and the digital patient file

Hospitals work daily with sensitive patient data. Therefore, a reliable, safe, and efficient long-term archive is necessary for the medical treatment of patients and for the smooth running of processes. This involves large amounts of data. IDC forecasts the highest data growth for any sector is healthcare: plus 36 % until 2025.5.


Even the data volumes of the Städtisches Klinikum Karlsruhe are rapidly growing, caused by radiological imaging techniques in particular. “The tools we use during data postprocessing generate their own data, which also must be stored. Our initial calculation to handle five terabytes per year is gradually being tuned towards ten terabytes,“ says Prof. Dr. Peter Reimer, Director of the Institute for Diagnostic and Interventional Radiology at Karlsruhe City Hospital. The audit-proof archiving of those and other data which have to be saved are placing the highest demands on storage
performance and scalability. The hospital is equipped for a data explosion with the implemented archiving solution, and is able to scale easily and flexibly.


In a medical environment, data - which contain mostly personal data - have to be archived and available over long periods of time. In doing so, hospitals have to comply with strict conditions and legal requirements. The use of future-proof and flexible solutions for archiving digital patient files, radiographs, and diagnostics, as well as invoices, e-mails, and documents, will simplify this task.


The Goethe University Hospital Frankfurt (KGU) faced the challenges of archiving patient data securely, while keeping them available, and managing data beneficially in the long term. In 2008 the KGU switched their archive system to a software-defined solution. Standardized interfaces enable a trouble-free connection of different systems to the archiving solution. The changeover was an essential cornerstone for the introduction of the digital patient file, and guarantees compliance with strict legal requirements in healthcare.

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Whitepaper: Software-Defined Archiving

As data volumes grow, so do the requirements for long-term data storage and archiving. To keep costs and efforts under control, companies are forced to increase the efficiency of their IT in all areas and to optimize their infrastructure. Software-Defined Archiving offers companies the opportunity to respond to their increased requirements as needed without being tied to storage manufacturers or hardware.


Learn in this whitepaper how a software-defined approach can help you protect business-critical data in a future-proof, flexible, and cost-efficient way.

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3. Aerospace

Product liability and central SAP-archiving

In the aviation industry, safety is the first priority. Because of product liability, certain business data have to be archived, some for over 30 years – audit-proof and compliant.


To comply with strict conditions, retention periods, and internal compliance requirements, the manufacturer of aircraft components FACC was searching for an efficient data archiving solution. “The aviation industry is in nature a highly regulated sector. As a leading manufacturer in this industry, the quality assurance process with customers must be precise,” says Stefan Wilflingseder, Chief Information Security Officer & Data Protection Coordinator at FACC. Today, FACC archives those data and SAP data in an audit-proof central archive.

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4. Museum, art, and culture

Preserving digital art and large videos

The central task of a museum is the preservation of artworks for future generations – in high quality, unchangeable, and secure for the long term. This involves the digitization of analog works as well as
so-called “born-digital“ works - artworks which are created in digital form. At this point, file sizes will increase dramatically with Full HD and 4K resolutions. Museums cannot only place their focus on preservation: Long-term security and a suitable archive system have to come to the fore, too.


The Kunsthaus Zürich was confronted by challenges in archiving digital artwork securely and over long periods of time. “In the conservation department we have to act in a timely and proactive manner before the process of decay of the artworks begins, or the storage media can no longer be read due to technological change,“ illustrates Kerstin Mürer, Head of Conservation at the Kunsthaus.

The Kunsthaus Zürich now uses a software-defined scale-out archiving platform which is able to archive large data like videos, pictures, and digital art secure with good performance.

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Strong solutions for diverse use cases

Archiving solutions will be in demand when it comes to mastering different and individual use cases as well as meeting internal and extern requirements. The software-defined middleware archiving solution iCAS and the scale-out storage platform iCAS FS enable secure and compliant archiving of all forms of business data. The solutions keep the integrity of archived data safe, and fulfill legal, industry-specific, and internal compliance requirements.


Thanks to hardware-independence, high flexibility, and enormous scalability, large amounts of data can be archived cost-efficiently, and cover nearly every use case.

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What is archiving? What are the challenges and benefits? What is the deal with revision security, data integrity and WORM storage? Learn everything you need to know about digital archiving here.
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