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iTernity Blog

Do You Know the Most Important Drivers of Data Archiving?

Secure long-term archiving of important business data is key to compliance with internal and legal requirements and for minimization of business risks. The list of requirements for legally compliant archiving is constantly getting longer. Decisive driving forces include compliance with legal and internal rules, risk minimization and data security. In addition, organizations face economic requirements relating to costs, efficiency and service. It is clear that a future-proof approach to archiving is indispensable, as most types of data need to be retained for several decades.

 

Limitations of Proprietary Hardware Silos:

One of the challenges of outdated archive silos is that migrating data to a new hardware platform often is complicated, time-consuming and expensive. The reason: the archive data usually must be rewritten completely during a system change. Additional costs can occur if each new hardware generation requires archive license renewals. Therefore, hardware-independent solutions are necessary, which allow for more flexibility and protect business investments. Read more

The Most Important Drivers of Archiving

Todays’ requirements of data archiving request organizations to implement a flexible and future-proof archiving solution. Outdated archive silos often cannot fulfill the ever more complex archiving requirements due to their limitations and disadvantages. The most important drivers for data archiving are:

 

Compliance

Organizations are obliged to comply with internal and legal regulations for data archiving. These include GDPR, tax regulations, HIPAA, SEC17a-4, SOX and various industry regulations. The rules aim to protect the integrity, validity and availability of data during the retention period. Only if the data is secured and available in the long-run, a minimization of business risks is possible. In addition, organizations must be able to present data for legal purposes if required to use the data as evidence, e.g. in the field of product liability. Read more.

 

Risk minimization

During the data retention period, numerous risks can threaten or damage important business data. For instance, the risks include silent data corruption, unintentional data tampering, unauthorized manipulation or data loss caused by migrations or hardware replications. Damages or loss of data can result in enormous legal and economic consequences. Therefore, organizations are constantly challenged to minimize these risks.

 

Costs

Another driver of data archiving is the cost development in the IT sector. In general, organizations gain important flexibility by virtualization and realize cost advantages by an on-demand usage of IT resources. These advantages also apply for archiving: To keep costs under control, organizations have to increase their IT efficiency in all areas and optimize their IT infrastructure. On the one hand, the ever-growing data amounts require a growth control of the primary storage. On the other hand, a flexible scalability of the storage capacities at justifiable costs must be enabled. Often, this requires a technological change in the storage landscape, which results in a data migration to other systems. In this case, data is moved to cheaper storages (HSM), achieving lower costs. A flexible and open archiving solution protects business investments and enables a more efficient usage of storage capacities and thus reduces TCO.

 

Technological progress

Retention periods of ten, thirty or more years apply to many types of documents and data. During this time, the storage industry experiences rapid technological progress. In addition, during the retention period data must be migrated several times with uncertainty which storage technology will remain standard in the future. This requires a secure and economic management of the archived data. The answer: Increasing flexibility and adaptability of archiving solutions related to the infrastructure.

How Can Organizations Master the Drivers and Challenges of Archiving?

The Software-Defined Archiving approach (SDA) provides organizations with the ability to respond to their increased archiving needs in a flexible and appropiate manner.

 

Software-Defined Archiving guarantees hardware independence and thus overcomes the inflexibility of proprietary archive silos. A software layer between the business applications and the storage infrastructure provides the archiving intelligence, not the storage hardware. Thus, organizations can build on standard hardware and are no longer tied to specific storage vendors.

 

The rigid design of proprietary hardware solutions usually incurs high costs if capacities have to be extended. In contrast, Software-Defined Archiving solutions enable data archiving independently of the underlying hardware and vendors. This allows for flexible and cost-efficient scalability with less efforts and a combination of storage systems from different manufacturers.

 

Most internal and legal compliance regulations have similar requirements in data archiving: WORM storage (Write Once Read Many), retention management, encryption, access control, immutability of data etc. By storing all information in self-sustaining and secure archive containers, a Software-Defined Archiving solution protects data integrity and thus minimizes business risks.

iCAS for Future-Proof Archiving

The Software-Defined Archiving solution iCAS has been developed to ensure compliant long-term retention, security, integrity and availability of business data. The hardware independence enables cost reductions and a flexible scalability of the archive platform. This gives organization the ability to react on the requirements and challenging drivers of data archiving in an optimal way.

 

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