Burkhalter Technics AG

Replacing the paper archive for invoices

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Until a few years ago, Burkhalter Technics AG archived its invoices in a paper archive format. As a first step, these documents should be transferred into an efficient and digital archiving solution via iTernity iCAS. However, in the future, the use of iCAS will be going far beyond invoices.

The success at a glance

Certified, audit-proof archiving of all invoices

Rapid provision and retrieval of original invoices

High scalability of the archiving system

Seamless integration into the existing IT infrastructure

Great effort caused by paper archive

The company at a glance:

Company: Burkhalter Technics AG (Burkhalter Group)
Industry: Electrical engineering
Employees: about 2,800 (Burkhalter Group)
Focus: Electrical engineering for buildings
Locations: about 90 in all regions of Switzerland

Burkhalter Group is Switzerland’s leading independent provider of electrical engineering in construction. About 2,800 employees work in more than 40 group companies. Burkhalter Group annually receives about 250,000 invoices from vendors and business partners. Until a few years ago, these were processed in paper form and archived in folders. The process of finding and archiving these invoices was very laborious and no longer up to date. As a consequence, Roger Bösch and Burkhalter Group’s central IT department were looking for an electronic invoice processing solution.

New ways (of archiving) must be found

Shortly before the decision to change over to an electronic archive, the company’s IT had implemented new HPE hardware. Hence, the compatibility of this hardware with the new archiving solution was imposed as a condition – not least, to prevent interface problems during backup. All parties involved wanted a solution which could be integrated seamlessly into the existing infrastructure and flexibly scaled out if needed.

“Since the beginning of the project of electronic invoice processing, I had hoped that the interest in document archiving would increase. This is the reason why, at that time, I wanted iCAS as a flexible scalable archiving solution by all means: Just extend the capacity of the storage system and everything runs smoothly.”

Roger Bösch

Head of Finance, Burkhalter Management AG

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iCAS offers reliability and economic efficiency

The solution, which was eventually selected, consists of the main applications AnyDocINVOICE for processing paper invoices, Basware Invoice Processing for the workflow, and Kendox InfoShare as document management system. Finally, audit-proof long-term archiving of invoices is realized with iTernity iCAS on HPE SAN storage. Besides the ability to seamlessly integrate into the overall solution, iCAS has given Burkhalter further significant benefits:

Immense time savings in accounts payable
Easy and quick search for keywords in the archive
Minimal administrative efforts after implementation
Zero downtimes when migrating data thanks to operating on a virtual machine
License costs on the basis of net data volume

No wonder that electronic archiving of invoices did not stop at Burkhalter Technics:
By now, 75% of all companies are using the system – and others will follow if necessary. Now, it is being considered whether data generated in costumer projects could be stored with Kendox and archived audit-proof with iCAS. iCAS’ success story at the Burkhart Group has only just begun.

Download the full story

Replacing the paper archive for invoices

The success at a glance

Great effort caused by paper archive

The company at a glance:

New ways (of archiving) must be found

Roger Bösch

iCAS offers reliability and economic efficiency

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